Use case
Best PDF Settings for Printing vs Email
Choose practical PDF settings for print quality or low-size sharing based on your output channel and readability needs.
Implementation guidance
Printing and emailing require different optimization targets. Print-ready files prioritize image detail and sharp typography, while email-ready files prioritize low size and fast delivery.
Using one profile for both outcomes causes avoidable issues: either oversized attachments or poor print quality. A better method is to create two outputs from the same source document, one for print and one for distribution.
FoxyPDF compression profiles are designed for these scenarios. Use print profile for hard-copy quality and email-target profile for shareability.
Step-by-step workflow
4 steps- 1Upload source file to Compress PDF.
- 2Generate a print-focused output using higher-quality settings.
- 3Generate a second output for email using target-size compression.
- 4Label and store both versions for the correct channel.
FAQ
What profile should I use for office printers?
Use print or high-quality profile to preserve charts, logos, and small text.
What profile should I use for email?
Use balanced or target-size compression based on attachment limits.
Can one file be perfect for both print and email?
Sometimes, but separate outputs are more reliable for professional workflows.
How do I avoid quality complaints from recipients?
Send the right output type for the channel and verify before distribution.